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Welcome to the VACPN Blog!

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VACPN Secretary's Report 2/1/19

Posted on June 15, 2019 at 10:19 AM Comments comments ()

VACPN Secretary's Report 11/2/18

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Secretary's Report 4/19/18

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VACPN Secretary's Report 8/4/17

Posted on November 4, 2017 at 12:39 PM Comments comments ()
VACPN Executive Business Meeting Minutes
Secretary’s Report

Valley CSB
August 4, 2017 10 AM to 2 PM


Meeting Facilitators: Jen Phelps/Crystal Hicks/Lisa Babilon, VACPN Co-Presidents
Attendees:
Jen Phelps, Co-President; Sharon Daniels, Vice President; Nina Beaman, CNE Coordinator; Lisa Babilon, Co-President; Michele Morgan, incoming Secretary/Social Media Specialist; Jan Puffenberger, Region I Rep; LuAnn Saner, outgoing Secretary; Angela Harris, Region IV Alternate Rep

·  10:00 AM: Call to order – Lisa made the call to order
·  Induction of new officers – Lisa Babilon & Jen Phelps, Co-Presidents; Michele
    Morgan- Secretary; Crystal Hicks- Social Media Specialist
              ·  Crystal is no longer able to be Social Media Specialist, Michele will
                 continue these duties with assistance from Jen
 
·  Approval of minutes from last meeting
a)     Secretary’s Report
       *Motion to accept – Sharon made a motion to accept, Nina seconded – all in 
        favor, none opposed
b)    Treasurer’s Report
       *Motion to accept – Lisa made a motion to accept, Nina seconded – all in favor,
        none opposed
 
·  Old Business
a)     Fall Conference 2017 Review
                 Confirm speakers, drug rep vendors, and Thursday night dinner 
                 sponsor.  Conference cost: $125.00.  $79.00 plus tax for hotel room. 
                 Deadline for registration is 9/28/17.
b)    Fall 2017 Speakers
            - Dr. Jaime Bamford - Developmental impact of drug addiction with the child
              development
            - Jennifer Hudson- impact on addiction and pregnant women, and drug     
              dependent babies
            - Sara Jennings, sexual assault nurse examiner - impact of drug addiction
              and sexual assault
c)     Dinner sponsored by Janssen (David Dort).  Location: Giovanni's Pasta Pizza
        Palace, 2006 Atlantic Avenue, Virginia Beach, VA 23451.  Speaker: Kent
        McDaniel (see flyer).  Attendees must register for dinner separately by
        10/28/17. 

Reports
·      VBON – Jen Phelps
·      Jen was recently reappointed to the BON.  She shared that they are currently
       looking to fill two LPN seats.

·      VACSB– Sharon Daniels
·      Sharon went to the VACSB spring conference in May and represented VACPN. 
·      Discussed conversation about needing to focus more on what we do well versus
       what is not being done in CSBs. 
·      Discussed ARTS, OBOTS, and many issues surrounding opioid abuse.
·      Most long-acting injectables through Medicaid are now available as point-
       of-sale through pharmacies (effective 7/1/17).
·      Workforce shortage is a big issue at state facilities.
·      CCC Plus – new statewide Medicaid managed care program
·      Same-day access and Just-in-Time Scheduling for Prescribers
·      VACSB Public Policy Conference – October 2017 in Williamsburg

·      LCVN – Lisa Babilon: No new updates

·      Social Media – Michele Morgan: No new updates

·      NIMH – JoAnn Berkson: No new updates

·      VNA – Nina Beaman:  VNA is having a nurse staffing summit in September 
       15-16, 2017 in Richmond and a legislative summit on November 14, 2017 in
       Richmond

·      CNEs – Nina Beaman

·      Regional Rep: No new updates

·  New Business
·  Spring Conference location 2018 is Shrine Mont – will be held April 18, 19, and 20,
   2017.  Jan is coordinating the conference and has spoken with Donna at Shrine
   Mont who will put our contract together in the fall.
·  Spring 2018 Planning 
       a)     We will focus the Spring Conference on sexual addiction and treatment - 
               identifying potential victims and predators, a speaker to discuss
               victimology, and someone from the ID field to address sexual addiction or
               abuse or acting out behaviors within the ID population and how our ID
               nurses can best address these issues.  We are trying to do a better job of
               providing programming for our ID nurse population. 
       b)     Tentative conference title: “Sex and the Commonwealth”
       c)     Conference outcome: The nurse will be able to identify problematic 
               sexual behaviors and their impact on families and society.
       d)     Friday morning speaker: Dr. Robert Gardella is confirmed to speak – can 
               do a case review (someone with sex offense history) and cover overall
               “risk assessment and management” and some of the med treatment for
               sex offenders.
       e)      Thursday speaker: Jeff Wilder from CVTC has been confirmed to speak
                about sexual behaviors/acting out and issues within the ID population
       f)      Thursday speaker: We have a Sex Offender Therapist who will speak on
                treatment programs and groups and resources within the CSB and
                community setting.
       g)     We are planning to reach out to Dr. Evan Nelson who has done a lot of
               outpatient sex offender evaluations (“300”) to discuss victimology.
       h)     We would like to have a forensic nurse speak and join the panel
               discussion about identifying a victim and how to guide them through the  
               process of reporting.  Nina will see if she can contact a Sexual Assault
               Nurse Examiner.
       i)      Keynote speaker on Thursday: From NAMI?– Angela will try to find a
               contact for this.
       j)      Alkermes (Aristada & Vivitrol) to sponsor dinner/reception
                        - Instead of a sponsored dinner (since dinner is included in Shrine
                          Mont cost), we will ask the sponsor if they can do a wine/dessert
                          reception after dinner.
       k)    Add a mindfulness/self-care activity to Thursday night at Spring
              Conference (7 PM to 8 PM?)
                        - Ideas: paint night, yoga meditation, dancing, speaker on self-care
                        - Jen can do a paint night event (these should be hour sessions)
                        - Marina could possibly take a group for a hike
                        - Jen has a Family Feud game that would be a great icebreaker
                        - Possibly have yoga in the morning before breakfast?
 
·      Update website: conference registration is now open on our website
·      Consider making Regional Reps responsible for keeping a list of drug rep
       vendors and reaching out before each conference event
·      Michele will add a “Program List “section on the registration forms for each
       conference to track and make e-mail lists for Programs ex. Outpatient, PACT,
       CS, etc.
·      Fall Location for 2018?
                        - Craddock Terry has offered to host us again
                        - LuAnn will look into possible conference locations in Old Town
                          Alexandria and Reston
·      Consider increasing vendor fee for next year?
 
·  Adjournment – 2:00 PM
 


Minutes submitted by Michele Morgan, RN, BSN, VACPN Secretary

Secretary's Report 4/20/17

Posted on August 4, 2017 at 1:11 PM Comments comments ()
VACPN Spring Conference Business Meeting
April 20, 2017
Meadowkirk Delta Farm, Middleburg, VA
 
Attendance:  Jen Phelps, Co-President;  Crystal Hicks, Co-President;  Sharon Daniels, Vice-President; LuAnn Saner, Secretary; Sonya Mohr, Treasurer; Michele Morgan, Social Media Specialist; Irma Mahone, CNE Coordinator.
Regional representatives:
Regional Rep Coordinator:  Allison Downer O’Brien
Region I Rep:  Jan Puffenberger
Region II Rep:  Randy Acosta
Region IV Rep:  Lisa Babilon
Conference Attendees             
 
WELCOMING STATEMENTS
Jen made the call to order.
SECRETARY’S REPORT
Jen noted that there wasn’t an electronic version of the report from the last executive meeting available to put up online.
TREASURER’S REPORT
After the membership reviewed the Treasurer’s report, Nina questioned the account maintenance fee being charged by SunTrust Bank.  Following review, Daryl Vazquez made a motion to accept, seconded by Bryan Graham.
OLD BUSINESS
Fall 2016 Post-Conference Survey:
·       Nina went over some of the comments that were made and highlighted that people really liked the presentation by Janssen Pharmaceuticals and that it was a short conference (i.e. Thursday evening through mid-afternoon Friday.)
 
Service Awards:
·       Jen noted that the Fairfax – Falls Church Community Services Board would be receiving an award from VACPN for their use of social media to promote mental health awareness.  They were unable to send a representative to the conference and will be receiving their award via email.
·       Thirty Years Celebration.  Jen mentioned that there would be special recognition given to those members celebrating thirty years with VACPN in honor of their commitment and dedication.
 
VACSB (Sharon Daniels, VACPN representative):
·       Sharon shared that one of their priorities is going to be same day access.  She also said that they will be looking at increasing services in jails and spoke briefly about ARTS, for substance abuse treatment.
·       Sharon will be attending the VACSB conference in Portsmouth, VA from May 3 – 5, 2017.  They will be discussing performance measures.  Sharon mentioned that she didn’t tend to see a lot of nurses there.  She added that because conferences are expenses, her recommendation to those interested in attending is that they select the ones that will be presenting the most information.  She also advised finding out when and where their committee meetings are being held.  Jen noted that VACSB very much wants VACPN to be represented at their meetings.
 
Virginia Board of Nursing (VBON) (Jen Phelps, Secretary of VBON):
·       Jen shared that a bill will be voted upon whether people identified as substance abusers be referred to treatment services.
 
Legislative Coalition of Virginia Nurses (LCVN) (Lisa Babilon, VACPN representative):
·       Lisa shared that they are tracking bills in the state legislature that might impact nurses and patients.  She said that there are a lot of bills pertaining to the opioid crisis.  Lisa briefly discussed HB1549 and SB1005, both of which were passed and then signed into law in March 2017.  A provision for CSBs to provide same day psychiatric evaluation to individuals served goes into effect July 1, 2019.  There is also a provision that will go into effect on July 1, 2021 for CSBs to provide core services that include mental health services for members of the military and veterans living 50 and 40 miles, respectively, from military and VA treatment facilities.  Also going into effect on July 1, 2019, are provisions to provide crisis services, psychiatric rehabilitation services, primary care screenings, and monitoring of physical health indicators and risks.
 
CNEs (Nina Beaman, CNE Coordinator):
·       Nina gave a preview of coming attractions.  She said that topics of specific interest to those working with ID and Youth and Family populations will be covered.  She also said that we will be doing breakout sessions by nursing sub-specialty to learn what topics are of interest for upcoming conferences.
 
Social Media (Michele Morgan, Social Media Coordinator):
·       Michele asked members to ‘like’ the VACPN FB page.  She said that our fan page has over 100 followers, a lot of whom are CSBs.
 
Regional Rep Reports:
·       Region I:  Allison reached out to members from Region I.
·       Region II:  Randy said she would be working on having a regional meeting following this conference.
·       Region III:  Nobody present to report.
·       Region IV:  Lisa reported sending out a ‘save the date’ for a regional meeting planned for June.
·       Region V:  Region V relayed some news to share.  They said that Northern Neck added a PACT team and that Newport News had expanded services, increased primary care, and hired a care coordinator.
 
Awards Ceremony (Jen Phelps, Co-President):
·       Jen announced to the membership that there would be a reception tonight to honor Irma and Jeanne, co-founders of VACPN.  She said that a $100 donation had been made to NAMI in their name.  Every year from now on a VACPN nurse will be selected to have a donation made in their honor.  Jen reminded the membership that we have not been receiving nominations and encouraged everyone to think about anyone who ought to be recognized.
 
Breakout Session Guidelines (Jen Phelps, Co-President):
·       Jen discussed things for everyone to be thinking about going into the breakout sessions.  She asked everyone to consider how to increase membership.  She also asked everyone to discuss where they would be interested to go for spring conference.  She noted that price is an issue as is getting off work for 2 1/2 days.  Jen also requested that members consider running for offices and speak with past officers and regional reps to get an understanding of the work involved.   In addition, she asked that everyone consider having a membership fee that would be collected every February.  She pointed out that it is somewhat non-existent right now, having been rolled into the fee for spring conference.
·       Jen listed the offices that would be voted upon following the breakout sessions:  Co-Presidents, CNE Coordinator, Secretary, Social Media Coordinator, Regional Rep Coordinator, and Regional Reps.  Regarding the Regional Reps, Jen asked that everyone consider whether we want to make that a 2-year term.
 
NEW BUSINESS
Reports from Breakout Sessions:
 
·       Region II:  Randy Acosta was elected to continue as Region II rep.  She reported that Region II expressed a general preference to return to Shrinemont for the spring 2018 conference, but maybe cutting it from 2 ½ to 1 ½ days.  She said that they had discussed having a membership drive by having members bring information about VACPN into their workplaces.  She also said that region II had discussed perhaps collecting membership fees at both the fall and the spring conference.  Jen responded that doing it in February would make it easier on the Treasurer and that collecting 25 dollars just once a year would make it easier on people financially.
·       Region I:  Jan Puffenberger was elected to continue as Region I rep.  She said that they will be holding regional meetings the third week in August and the third week in February.  She shared that Nina offered to make up a flyer about VACPN to distribute to prospective members during the upcoming Nurses’ Week in May.  Jan reported that they would be looking at other departments in the CSB besides Mental Health that have nurses, such as ID and SA, to make sure they have an opportunity to provide input on what conference offerings would be of interest to them.  She said that regarding spring conference, Region II preferred that it be 1 ½ days duration and that lodging be one night in a hotel.  She pointed out that a lot of people come to fall conference (which has traditionally been held in a hotel.)  She also said that region II recommended charging only a conference fee and having everyone arrange their hotel room on their own.  Region II agreed that collecting a membership fee each February was fine.
·       Region III:  There were no representatives present from Region III.  Jen said that she would be reaching out to Patricia Crissman, who recently lost her mother.
·       Region IV:  Lisa, the current regional rep, said that Terri was elected to be the new rep for region IV.  She reported that region IV was not in favor of reducing the number of days for the spring conference.  She also said that they did not want to go to Shrinemont, and wanted to propose Shalom House in Montpelier, VA as a possible site.  Region IV was fine with collecting membership fees in February, but also wanted to keep the option to collect them at the spring conference.
·       Region V:  Allison, the regional rep coordinator, reported for region V.  She said that Joanne Archie was elected to continue as regional rep.  Region V agreed that everyone should try to increase membership, and that adding topics of interest to ID, SA, and Child/Adolescent was a good idea.  They would like to go to Shrinemont for spring conference and keep the duration at 2 ½ days.  They are fine with collecting a membership fee in February.  They will be having the fall 2017 conference in their region.
 Secreta
Vote on Officers:
·       Co-Presidents:  Lisa Babilon was nominated by Sharon.  Jen Phelps was nominated by LuAnn.  Ayes were unanimous, none opposed.
·       CNE Coordinator:  Allison nominated Kirk.  Jen seconded.  Ayes were unanimous, none opposed.
·       Secretary:  Michele Morgan was nominated by LuAnn.  Jen seconded.  Ayes were unanimous, none opposed.
·       Social Media Specialist:  Crystal was nominated by Allison.  Ayes were unanimous, none opposed.
 
The business meeting closed with Nina reviewing the new CNE form for members to complete and turn in to receive 6 ANCC hours.  She reminded everyone that they did not need to write a dissertation, and said that brief comments would be beneficial.
 
The next meeting of the Executive Committee will be Friday, August 4, 2017 at 10:00 AM at Valley CSB.
 
Respectfully Submitted, LuAnn Saner, Secretary.
 

Secretary's Report 5/5/16

Posted on August 4, 2017 at 1:10 PM Comments comments ()
VACPN Spring Conference Business Meeting
May 5, 2016
Shrine Mont Retreat and Conference Center,
Orkney Springs, VA
 
Attendance: Jen Phelps, Coo-President; Crystal Hicks, Co-President; Sharon Daniels, Vice-President; LuAnn Saner, Secretary; Sonya Mohr, Treasurer; Michele Morgan, Social Media Specialist; Irma Mahone, CNE Coordinator.
Regional representatives:
Region 1 Rep: Nina Beaman
Region 2 Rep: Randy Acosta
Region 3 Rep: Patricia Crissman
Region 4 Rep: Lisa Babilon
Region 5 Rep: Joanne Archie
Conference Attendees
 
WELCOMING STATEMENTS 
Jen made the call to order.

SECRETARY’S REPORT
LuAnn presented the Secretary’s Report.

TREASURER’S REPORT
Sonya presented the Treasurer’s report. Following review, Sharon made a motion to accept, seconded by LuAnn.


OLD BUSINESS

Post-Conference Survey:
The plan is to have it posted immediately at the end of the spring conference. Answering the following questions will result in an awarding of 0.5 additional CNEs: “Is there anything that has changed about your practice as a result of attending the VACPN Spring Conference?”
 
Fall Conference Talking Points (Jen Phelps, Co-President):
Jen provided and solicited input for potential topics of interest to be covered:
·       Adapting EHR systems to meet Medicaid requirements (one person noted that
        theirs did not provide a capability to enter injection-related documentation)
·       Billing problems (Proposed by Region 4)
·       ICD 10 Codes (Proposed by Region 3)
·       Recent increase in mental health-related shootings (increasing security and
        mobile mock drills were proposed by Region 3; increased gun violence was     
        mentioned by Region 4)
·       Substance abuse issues (proposed by Region 3, who reported that they have
        not been observing the same treatment effectiveness with methadone as they
        have with Suboxone (buprenorphine/naloxone).
·       Recruiting nurses - still a struggle across the board for many CSBs.
·       Issues we might want to have presented at the next VACSB conference.

Jen reminded attendees that we have a VACPN web page and that all feedback received will be considered in planning the fall conference.
 
VACSB (Sharon Daniels, VACPN representative):
·       The fall VACSB conference is scheduled for October 7-9. Sharon is planning to
        attend. It will be held at the Doubletree Hotel in Charlottesville.
·       Sharon briefly discussed connections VACPN has to individuals on the
        Behavioral Health Advisory Council and the Substance Abuse Services Council,
        both of whom meet quarterly at the offices of the VACSB. These councils
        advise the governor, the general assembly, and the Virginia Department of 
        Behavioral Health and Departmental Services (DBHDS) on matters pertaining
        to behavioral health and substance abuse. She mentioned that Annie
        Whitaker,  who is a nurse, is a council member, as well as Dr. Cathy Tierney
        and Jennifer Johnson, LPC, who is the Director of Outpatient Psychiatric
        Services at Valley CSB.
·       Sharon advised that those interested in learning more about bills going before
        the general assembly that VACSB is watching can go to the VACSB website for
        information.
·       Sharon also mentioned that VACSB is good about acknowledging that VACPN
        has representation at its conference. Jen emphasized that we will try not to
        have VACPN conferences at the same time as VACSB conferences in order to
        ensure that the VACPN representative will not have to miss either one. The V
        VACSB spring conference is scheduled for the first week in May, which has
        traditionally been when VACPN has held their spring conference.
 
VA Board of Nursing (VBON) (Jen Phelps, Secretary VBON):
·       Jen relayed a humorous anecdote about meeting Virginia Secretary of Health
        William Hazel in which he acknowledged the day-to-day challenges she faces in
        her work by saying “You couldn’t pay me to do that job [PACT team].”
·       Jen shared that although Virginia offers advanced certification for CNAs, very
        few are choosing to pursue that path (<50 individuals).
·       Jen reported that the VBON is now getting over 2,000 calls per day pertaining
        to criminal background checks for nurses. The new classes of nurses that will 
        be graduating after January 1, 2016 will be going through fingerprinting and
        criminal background checks as a requirement for licensure.
·       Jen mentioned that a representative from WORKFORCE always comes to the
        VBON meetings, reporting that they provide a lot of good data that is helpful in
        predicting the future of nursing, and that they also discuss impairment issues.
·       VBON elections were held at the last meeting. Jen Phelps is the new secretary.
 
Legislative Coalition of Virginia Nurses (LCVN) Lisa Babilon, representative from VACPN):
·       There are currently no bills of particular interest before the general assembly.
 
Virginia Nurse Association (VNA) (Nina Beaman, representative from Virginia)
·       Nina reported that the top story in the current edition of thee ANA publication,
        “The American Nurse” is psychiatric nursing and invited anyone interested in
        reading it to see her.
 
National Institute of Mental Health (NIMH) (Joann Berkson)
·       Joann reported that there wasn’t anything really huge in the way of news at
        this time.
 
Social Media (Michele Morgan):
·       Michele shared that VACPN is trying to increase its activity on Facebook. There
        is a private group for members as well as a public page for anyone to "like."
        VACPN would like to be more active on Twitter.  Michele requested for
        members to let her know if there are any mental health-related activities that
        should be posted on the VACPN Facebook page.
 
Awards/Recognition (Jen Phelps):
·       VACPN wishes to continue to recognize CSBs that make effective use of social
        media to promote mental health awareness. The following five CSBs were
        recognized at the fall 2015 conference: Horizon Behavioral Health,
        Rappahannock Area CSB, New River Valley CSB, Valley CSB, and Richmond
        Behavioral Health Authority. New River Valley CSB has not yet received their
        award. Their communications person reported that they greatly appreciate it
        and regret not having been able to send a representative to the last fall
        conference. Sharon took the award for Valley CSB back with her after the
        conference and presented it to the Emergency Services worker who has
        stepped in the Communications role. She reported that he was very excited to
        receive the award and commended him for his work, sharing that he is very
        active in educating the community on the work of Valley CSB, actively reaching
        out to the offices of primary care physicians.
·       Social media is changing how we communicate. A lot of CSBs are now on I
        Instagram. Jen noted that Blue Ridge CSB has been doing a lot and that our
        goal is to reach out and connect with them.
 
Regional Rep Report (Allison O’Brien):
·       Region 1: Met in Charlottesville.
·       Region 2: No Report.
·       Region 3: No Report.
·       Region 4: Did not meet.
·       Region 5: Report below:
                o   They are in the process of getting Genoa Pharmacy on site.
                o   The Virginia Beach CSB has a nurse manager position available at
                     their Pathways Center.
                o   They discussed a distressing situation in which a med error occurred
                     recently that resulted in a report of abuse and neglect to Adult
                     Protective Services (APS). The error resulted in an individual receiving
                     an excessive dose of Haldol. An internal investigation occurred over a
                     week and a half, during which the individual did not receive any
                     additional Haldol. The nurse involved was very distraught and wanted
                     to transfer out of her program.
                o   Virginia Beach CSB will be getting Revive! Training. Trainers from
                     DBHDS will come to their sites to conduct the trainings. Naloxone will
                     be kept at the sites, for which the nurses will have to obtain
                     prescriptions from their physicians. It was also mentioned that
                     besides Naloxone, there is also a $1,000 nasal spray now. Also with
                     regard to Revive! Training, it was noted that the ‘Train the Trainer’
                     training is very quick and that we may wish to consider offering a
                     session on Thursday night of fall conference. It was pointed out that
                     we have someone coming to speak about opioids and this might be a
                     good tie-in. Nina added that this ought to be of considerable interest,
                     given that unintentional poisonings are the #1 causes of death in
                     Virginia.

NEW BUSINESS

Elections for Vice-President, CNE Coordinator, and Treasurer:
It was noted that by-laws allow officers to be re-elected to another term:
 
Vice-President:
·       Jen reviewed the duties of the Vice-President as stated in the by-laws. Of
        special note, the Vice-President must attend all four VACSB meeting each year.
·       Sharon Daniels expressed interested in continuing as Vice-President. She
        stepped out the room. She was unanimously reelected, unopposed.
 
CNE Coordinator:
·       Irma opted not to run for reelection. Both Jen and Sharon acknowledged that
        this has been quite a large job that she has performed within this role.
·       Irma discussed the importance of having annual survey conducted by each of
        the regional reps, “We need to implement this. We want a more active role
        from the regional reps in determining conference topics.” She recommended
        that the executive committee would need to draw up a survey and then have
        each of the five regional reps complete it. She said that the person who does
        this should have a master’s degree and a background in education.
·       Nina asked how we might wish to clarify requirements for nomination,
        suggesting, “VACPN members in good standing” and posited the question “and
        ‘what’ degrees?”
·       Irma made a motion to verify the education requirements for CNE Coordinator
        that are set by ANCC, and then add this to the by-laws. The motion was
        seconded by LuAnn. The vote was unanimous. The motion will move forward.
·       Nina expressed interest in serving as CNE Coordinator. She stepped out of the
        room. She was unanimously elected, unopposed.
 
Treasurer:
·       Jen reviewed the requirements from the by-laws.
·       Sonya expressed interest in continuing as treasurer. She stepped out of the
        room. She was unanimously elected, unopposed.
·       It was noted that we now have an active credit/debit card that others will be
        able to use, “officially” following the August 5, 2015 Executive Committee
        Meeting.
 
Spring Conference:
·       Jen shared that there had been discussion among members of the Executive
        Committee to move the spring conference to thee last week in April. A motion
        was made by Kirk to hold the upcoming conference on April 26, 27, and 28,
        2017 or the alternate week April 19, 20, and 21, 2017, which LuAnn
        seconded.  The motion carried.
·       Jan Puffenberger of Rappahannock-Rapidan CSB researched a prospective site
        in Region 2 where we might hold the spring conference. She placed a call to
        Meadowkirk Retreat Center in the Middleburg/Leesburg area, which she said is
        ‘very pretty,' and she obtained some information. They only have 20
        hotel-type rooms but there is also on option to rent a house. The locale has
        hiking trails, a swimming pool, and stargazing apparatus for viewing night
        skies. Following discussion with the membership, it was agreed to allow the
        Executive Committee to move forward with booking Meadowkirk for the spring
        conference if additional information verifies that it will not be cost-prohibitive
        to attend. A deposit isn’t required until six months prior to the desired dates.
        Sharon emphasized that it is important to offer both ‘retreat only’ and ‘one at a
        hotel’.
·       Jen requested that everyone invite their local CSBs to come have an
        information booth at our conferences. Let VACPN know if they are interested.
 
Fall Conference:
·       Fall conference is scheduled for November 3-4, 2016 at the Craddock Terry
        Hotel in Lynchburg, VA. The title of the conference will be “Leading Change in
        Nursing Practice.”
·       Jen mentioned that we want to reach out to Blue Ridge CSB to connect with
        VACPN
·       Proposed Topics/Speakers
             o   Nurse Administration: Trulia Minton
             o   NIMH: Susan Azrin (Jen will get information on her)
             o   David Cassise from Lynchburg Treatment Center: Naloxone
 
The Business meeting concluded with break outs into regional meetings
August 2016 Committee Meeting:
·       The next meeting of the executive committee will be held on Friday, August 5,
        2016, at Valley CSB.
                 
Respectfully Submitted, LuAnn Saner, Secretary.

Secretary's Report 8/5/16

Posted on November 3, 2016 at 10:27 PM Comments comments ()

Executive Committee Meeting
August 5, 2016
Valley CSB
 
Attendance:  Jen Phelps, Co-President;  Crystal Hicks, Co-President;  Sharon Daniels, Vice-President; LuAnn Saner, Secretary; Michele Morgan, Social Media Specialist; Nina Beaman, Incoming CNE Coordinator; Irma Mahone, Transitioning CNE Coordinator.
Regional representatives:
Region I Rep:  Jan Puffenberger
Region II Rep:  Randy Acosta
Absent:  Treasurer Sonya Mohr; Regional Rep Coordinator Allison Downer O’Brien; Region III Rep Patricia Crissman; Region IV Rep Lisa Babilon; Region V Rep Joanne Archie.

WELCOMING STATEMENTS
Jennifer Phelps, Co-President, made call to order at 10:19 AM.

SECRETARY’S REPORT
LuAnn passed out minutes from the Spring Conference business meeting.  Jan made a motion to accept; Jen seconded the motion.
 
Discussion pertaining to Meeting Minutes ensued:
Irma inquired as to what Robert’s Rules of Order says about reading minutes from an executive committee meeting versus minutes from a general membership meeting.  She recommended that when the entire membership is there that we should be reading the minutes from the previous general membership meeting.  She raised the question of whether we should be posting executive committee minutes to the entire membership or if we should present a summary Executive Committee Report.  Irma also recommended presenting reports from each Regional Meeting at the general membership business meetings, which Nina also strongly encouraged that we do.  Jan suggested reviewing Robert’s Rules of Order for guidance regarding presentation of full membership minutes versus Executive Committee minutes versus an Executive Committee Report.  Irma proposed having an Executive Committee Report and requested a motion, which was deferred for discussion under New Business.

TREASURER’S REPORT
Treasurer Sonya Mohr was unable to attend.  She will be sending out a detailed treasurer’s report but Jen read the text message Sonya had sent to her.  The current balance as of today’s date is $7,493.70.  A deposit in the amount of $737.10 was given to Craddock Terry for the fall conference.  A payment of $6,867.16 was paid to Shrine Mont for the spring conference.  Jan mentioned that a payment from her agency for this conference, the Hampton – Newport News Community Services Board (HNNCSB) needed to still be processed.  She also pointed out that the usual vendors had not come and noted that there had not really been a convenient place for them to go.
 
In other matters, Irma asked if anybody uses Microsoft Money, and suggested that this might be a useful tool with which to work.  She also suggested borrowing an LCD projector for the fall conference rather than paying the $100 fee charged by the facility.
 
Sharon made a motion to accept the Treasurer’s report and Nina seconded.
 
OLD BUSINESS

Spring Post-Conference Survey:
 
·       This is a new process for us.  Eight or nine people responded.  Sharon said she wasn’t sure
        how many people are going to the VACPN website and that there’s a big lack of follow
        through on the part of members with regard to completing the survey.  Jen mentioned that
        the website tracks the traffic coming to it and that much of it is from other CSBs.  She
        suggested that they like that we ‘like’ their stuff.  Jen said that the biggest problem is
        getting VACPN members to share our feeds and pointed out that the key to being seen is
        for members to share VACPN postings on their personal FB feeds.  Nina felt that members,
        once they got their CNE certificate at the conference, were happy and done, and not
        inclined to pursue completing the survey.  Jen proposed possibly having the CNE
        completion certificate made available for printing once a member completes the survey. 
        Nina alternatively proposed having people at the next conference complete the
        post-conference survey for a 0.5 CNE credit.  Irma pointed out that this would not work due
        to the Virginia Nurses Association’s requirement that a CNE report be submitted by July 1
        each year.
 
Fall Post-Conference Review Addendums:
·       LuAnn brought up that there had been areas within the conference room where the sound
        had been challenging to hear.
·       Nina reminded everyone that having reps from pharmaceutical companies inside the VACPN
        conference would be an issue with the ANCC.  She pointed out that there is plenty of space
        for them and that they should continue to remain outside the conference room.  She added
        that for the upcoming conference, the CSBs will be having information booths, and that
        these could be placed to one side within the conference room.
 
Spring Post-Conference Review:
 
·       Crystal reviewed what the various regions came up with during their breakout sessions for
        topics of interest to cover at future conferences.  Jen shared that she felt this had been a
        good way to help keep the breakout sessions focused.  Crystal also suggested that regions
        may wish to consider using Skype to meet with one another.
·       There was discussion regarding members’ use of Facebook:  that of their respective CSBs,
        as well as their use of the VACPN closed group and fan pages.  Jan shared that her agency
        (Rappahannock Rapidan CSB) now has a FB page as does Rappahannock Area CSB.  Jen
        pointed out that VACPN has both a closed group FB page and a fan FB page (also known as
        a business page).  She distinguished between the types of information posted to each,
        stating that she might post things that are good for VACPN members to be aware of on the
        closed group page, versus a wide variety of general interest mental health related posts on
        the fan page, such as items pertaining to CSB non-profit partners in the Lynchburg area. 
        She emphasized that the fan page is a good community teaching tool.  Jen reminded
        everyone that links to both the closed group and the fan pages are on the VACPN website. 
        Joining the closed group is a very easy matter of clicking a link.  Irma proposed requesting
        members to bring their laptops to the conference.  Jen followed with a suggestion that
        perhaps there could be an icebreaker activity where, if everyone had either their laptops or 
        tablets with them, members could become more familiar with these pages.
·       Irma reviewed future topics that were suggested in the CNE Evaluation Summaries:  Market
        Analysis of Job Outlooks; Integrative Mind / Body / Spirit matters; Quality of Care; NAMI /
        REVIVE / Train the Trainer / Suboxone; Collaborative Documentation; and Site Certification.
·       Nina asked if Shrinemont had asked why we weren’t coming back next spring.  Jan pointed
        out that they have always been very accommodating to VACPN.
·        
VACSB (Sharon Daniels, VACPN representative):
 
·       Sharon distributed two handouts:  VACSB Policy & Budget Priorities, and a tentative conference schedule.  She also discussed the council meetings.  Irma threw out for consideration, “Should nurses form VACPN form a council?”  Sharon pointed out that, for it to be effective, the council nurses would have to attend the VACSB conferences, and the CSBs would have to support their attending.  Jen also added that the nurses had been encouraged to participate first, prior to forming a council, and also mentioned that VACPN is promoting everything that VA SB does.  Jan recognized Lisa and Sharon for having done a marvelous job as VACPN representatives to the VACSB, pointing out that Lisa had been welcomed in as a peer.  Irma proposed asking Lisa to participate in the event a council is eventually formed, where her lobbying skills could be put to good use.  She suggested that this appears to be a potential avenue for VACPN to get a voice at the governor’s table.  Nina cautioned that we cannot do political advocacy, but Irma countered that this was different and that there would not be any prohibitions against this.  Jen also added that with most VACPN members being employees of the CSB, they are obligated to be in line with the governor.  Moving forward, Crystal asked for clarification, if the recommendation then is to have two people attend V CSB meetings.  Nina suggested forming an ad-hoc committee.  Sharon pointed out that the next council meetings (BHA and Substance Abuse) were coming up soon – August 17 at 9:00 AM at the Charlottesville Doubletree Hotel.  Jen suggested that Kirk Morton might be able to attend.
 
VA Board of Nursing (VBON) (Jen Phelps, Secretary):
 
·       Jen shared that the VBON is receiving over 2,000 calls / day, pertaining to a variety of inquiries, including criminal background checks.  She ventured that the recent uptick in contacts may have to do with school systems having just let out new graduates.  Jen had suggested to them that they set up a FB page with information.  She reported that the VBON wants people to use their email system, and that board members who get contact have been advised to redirect inquiries to staff for processing.
·       Randy brought up for discussion the topic of med aide training, advocating that this might be a banner for the VBON to pick up.  She pointed out that medication administration is a nursing function, yet in VA, only pharmacists and pharmacy techs do med aide training.  She emphasized that they do not have the medication administration knowledge that nurses have, and shared that she has run into all kinds of problems with this.  She asked, “Why do nurses not have oversight of this?”  “Who’s watching the store in group homes?”  Jan suggested that this might be an issue to bring to the VACSB Board of Directors.  Jen noted that a lot of CSB report problems with medication aides, but reminded everyone to keep in mind why there are medication aides in the first place regarding the work load for med management.
 
Legislative Coalition of Virginia Nurses (LCVN) (Lisa Babilon):
·       Lisa was not present, but she submitted an LCVN report via email for the Executive
        Committee members to read.
·       Nina, a 26 year member of LCVN, shared that they made the bold move of looking to
        become a 501c3 so that they can do political advocacy.  She said a lot of grass roots
        individuals and groups bring issues to LCVN.  Jen suggested also getting them connected to
        VACPN.
·       Nina also shared that LCVN wants to map out a year of meetings, and suggested the Zoom
         Room as a means by which interested parties can participate online.
 
Virginia Nurses Association (VNA) (Nina Beaman):
 
·       Nina relayed that they have been focused on the paradigm shift that is moving to a culture of wellness.  She said that others with the VNA have approached her to inquire what VACPN is doing to promote a culture of wellness.  Irma pointed out that prevention is what the CSB is all about, saying that community psych nursing has been doing this all the time.  Nina concurred, saying that community psych nurses have been doing this for decades, but now all of nursing is beginning to make this paradigm shift.
·       Nina also mentioned that November 11, 2016 is “Ledge Day” – what the VNA is referring to as a ‘legislative summit.’  It will be very focused on key topics for legislative advocacy with the Virginia General Assembly.  The session will be more informative, rather than participatory.
 
CNEs (Irma Malone):
 
·       Irma reported that VACPN has been approved as a CNE provider for a period of three
        years, beginning May 6, 2015 through May 21, 2018.  A renewal must be requested 90
        days prior to the expiration date.
·       Irma noted that the CNE report submitted in July did not include those who got the 0.5
        credit for completing the online post-conference survey.
·       Jen shared that the VBON is looking at nurses’ CNEs.
 
National Institutes of Mental Health (NIMH) Report (Joann Berkson):
·       Joann was not presented but had submitted a handout for Executive Committee members to read.  A highlight of note was that Joshua Gordon, MD, a researcher at Columbia University who is very interested in depression, has been named as the new director.  He will be arriving in December.  Dr. Susan Azrin, program chief of the Primary Care Research Program in NIMH’s Division of Services and Intervention Research, was also mentioned.
 
Social Media (Jen Phelps/Michele Morgan):
 
·       VACPN awards/recognition for CSBs promoting mental health awareness through social media were discussed.  Jen said that she had sent out emails to VACPN members requesting recommendations but had not received any.  She also mentioned that New River Valley had not yet received their award, and suggested that maybe VACPN could invite them to come to the fall conference.
·       Jen reminded everyone that VACPN shares CSB posts on VACPN’s FB pages.
·       Jen said that VACPN will recognize Blue Ridge CSB and New River Valley CSB with awards at the fall conference.  She also brought up for discussion whether or not VACPN would like to recognize a nurse (no nominations had been received for that either.)  Nina said that she would like to see more psych nurses recognized.
·       Jen proposed recognizing VACPN members who have done x number of years of service by presenting them with a pin.  She asked if we should do 5, 10, 15, 20, and 25, and added that this coming spring we would also need to do 30.  Nina made a motion to recognize VACPN members with 5, 10, 15, 20, 25, and 30 years of service, and Randy seconded.  Jen added that we should also place these members’ pictures on the VACPN website.
 
Induction of New Officers.
·       Sharon was reelected vice-president for a two year term.  Nina was elected CNE coordinator for a two-year term.  Irma, the exiting CNE coordinator gave Nina a thumb drive with all her files.  Sonya was reelected treasurer for a two year term.  All regional reps are one year terms.  Irma clarified that the thought behind one-year terms for this position is that this allows ‘the baton to be passed around.”
 
Regional Rep Reports
 
Regional Rep Coordinator (Allison Downer O’Brien):
·       Allison was not present, but submitted a regional rep coordinator report.
 
There was some discussion about how to get CSBs within regions to meet.  Jen mentioned that Region 3 hasn’t yet tried to utilize email or Skype to meet.  Both Patricia Crissman, the Region 3 Rep, and Debbie have reached out to other CSBs within their region.  They both are able to attend the fall and spring conferences but not Executive Committee meetings.  Crystal pointed out that young nurses want to be more active with their peers, and that it would be nice to get them connected to regional meetings.  Nina offered throwing her Zoom Room over to regions 1 and 3.  Irma inquired if that should be thrown open to all the regions, and asked, given the current small number of people from region 3, if they could connect with all the regions that meet online.  Jen then asked if Nina could open Zoom Room meetings to all regions.  Nina said that she would be willing to conduct a pilot to open it up to all the regions.  She offered to do it the first time.  Jen suggested that the regional rep coordinator might do subsequent ones.  Irma brought up having the regional reps invite members from their regions, and also having members bring their laptops to the fall conference, so that they can learn hands on that joining the meetings is an easy matter of clicking a link.
 
NEW BUSINESS

Fall Conference Planning
 
·       Debbie Bonniwell of Blue Ridge Behavioral Healthcare will give the opening remarks.  Jen said to allow 15 minutes for this.  She suggested inviting them to have a booth at the fall conference.  Jan offered to reach out to them.
·       Trula Minton, the new Interim Chief Nursing Officer at Spotsylvania Regional Medical Center, will speak about the career ladder within psych nurse management.  In 2014 she was appointed by Governor McAuliffe to represent the Board of Nursing on the Advisory Board of the Department of Health Professions.  Nina will coordinate with her regarding the awarding of CNEs.  Nina said to put the following in the brochure as her speech topic:  “Inspiring Future Nursing Leaders.”  Irma added that 1.5 CNEs will be awarded for attending her talk, as she will be speaking for 1.5 hours.
·       Jen, reading from Joann’s handout, said that Susan Azrin from NIMH will be talking about the RAISE project, which is an acronym for Recovery after an Initial Schizophrenia Episode.  She said to put the following in the brochure as her speech topic:  “RAISE Project:  Research-Informed Change.”
·       Jen said that David Cassise of the Lynchburg Treatment Center would be speaking on “Changes in Opioid Addiction Treatment.”  She added that a consultant for one of the pharmaceutical companies – Deanna Gill – would also be speaking.
·       Jen told all the speakers that Nina would be getting in touch with them to obtain their bios and other details.  She discussed inviting local CSB directors to have booths that could be set up along the wall inside the conference room (Granite Hall), while having pharmaceutical reps set up their booths outside the conference room.  Jen noted that the cost to VACPN for use of Granite Hall is $700.
·       Conference costs were discussed.  The cost quoted for 40 people for continental breakfast, lunch (pasta and picnic-style options), and snacks, was $418.50.  This price is all-inclusive, covering set-up and clean-up.  The deposit paid to hold a block of hotel rooms was $700.00, which they will hold until October 15.  The room price for VACPN members is $139.00 / night, which Jan got Craddock Terry to agree to extend until October 15.  This date will be highlighted in bold on the brochure.  Jan mentioned that they have 44 rooms, but they’re only blocking 30 at the reduced rate.  She said that as of date, only one person has reserved a room.
·       Vendor fees will continue to be $650.00.
·       Conference fees were discussed.  Randy said she felt it was reasonable to charge $100.00.  Jan encouraged not raising the price.  Jen asked if we want to open it up to APNA, and Jan agreed that we want to open it up to additional nurses.  Irma inquired about offering full scholarships to students.  She shared that she feels her real task is to recruit the next generation of psych nurses and that she has a student now who would definitely come if a full scholarship were offered.  After some discussion, it was decided that there would be no special rates for students, however, there would be one regional scholarship per region.  Irma then pointed out that the item on the VACPN website stating that nurses should ask about going for free or at a discounted rate should be taken off.  Michele said that she would remove this.  Jen cautioned against inadvertently seeming not friendly to students, pointing out that we haven’t been utilizing all of our regional scholarships.  She suggested a cut-off date of October 5 for assigning all of the regional scholarships, after which those unused may be offered to students.  Anyone with a student should contact their regional rep.  The scholarship will only cover the cost of the conference.  There was an inquiry as to whether or not people could sign up at the door if they did not pre-register for the conference.  Jen said that they have never turned anyone away who did, but that a disclaimer should be placed on the brochure that if you do, food is not guaranteed.
·       Irma asked if we want to put objectives on the brochures so as to convey what the conference is about.  Nina said to list the following:  1. Describe how to inspire future nursing leaders to positively change nursing practice.  2.  Describe the RAISE project and how it informs change.  3. Compare and contrast naloxone and methadone treatments for opioid addiction.  Nina asked to have these sent to her and she will forward them on to the speakers.  
 
Spring Conference Planning:
 
·       The spring conference will be held at Meadowkirk Retreat Center in Middleburg, VA.  Jan distributed copies of the reservation agreement.  She met with Jenny Brown and got a tour.  She reported that it is a lovely place, located between Routes 50 and 7.  The cafeteria and conference area are connected.  There is a large area for the pharmaceutical reps.  She said that she would work with one who might want to sponsor a dinner, nothing that there are several who are interested.  Jan further shared that everything is centrally located and that the inn has 20 full beds located on two floors, all of which are double rooms.  There is an elevator, and the inn has a kitchen with a microwave, fridge, and coffee maker, as well as a large room with a fireplace that is a nice area to sit and read or hang out in pajamas.  There is also a small conference area in that building.  There is a fire pit on the grounds.  The place where we would eat is separate.
·       Costs were discussed.  Jan said to state as final costs:  $325 for a single room, or $200 for a double room.  The logistics of payment were discussed.  Jen said to charge one fee for everything.  If you want to share a room, it’s one fee, if you don’t want to share, it’s another fee.  Anyone bring a family would pay for the entire room.  Jan also mentioned that there are two houses on the property as well, one with 9 rooms, and one with 3 rooms.  Rooms at the inn each have their own bathroom, while rooms at the manor and welcome center each have some shared baths.  Jan will be handling the room assignments, and will also sign the contract.  It was agreed that scholarships recipients would be required to take a double room.  The total charges by Meadowkirk would be $5,000, with a required deposit of $2,500.
·       The following spring conference speakers were discussed:
o   Lisa Babilon on ANCC certification for psych nurses.
o   Nina Beaman on Gun Safety / Legal Risks
o   Stacy, the student from UVA on Genetic Testing
o   Maria Lubby
o   Allison Downer O’Brien on Naloxone / Revive Training
o   Sarah O’Brien from NAMI on “In Our Own Voice”
o   Joan Gillece, PhD, from the SAMHSA National Center for Trauma Informed Care on Adopting versus Not Adopting Trauma Informed Care
·       All of the aforementioned speakers have agreed to talk.  Nina shared that with regard to the awarding of CNE credits, Nina doesn’t have 1.5 hours of material, and suggested that she could also talk about her experience being ANCC certified.
·       Irma asked how do we structure this into a themed conference.  With regard to Nina’s talk on Gun Safety / Legal Risks, Randy threw out the topics of Police Violence / the Perpetrator from the client’s perspective / Black Lives Matter / All Lives Matter, which Nina said she would be covering.  Nina said that they could do a panel discussion on Friday morning and Randy volunteered to be another person on the panel with Nina.  Irma suggested Richard Westfall, a faculty member at UVA, as another person who could potentially serve on the panel.  Nina suggested that with Joan speaking on Trauma Informed Care, that perhaps Trauma Informed Care could be the theme of the spring conference.
·       The following schedule for the spring conference was tentatively outlined:
o   THURSDAY
     Breakfast:  8:00 AM – 8:30 AM
     Registration:  8:30 AM  – 9:00 AM
     Opening Remarks:  9:00 AM – 9:15 AM
     Joan Gillece Speak:  9:15 AM – 10:15 AM
     Break:  10:15 AM – 10:30 AM
     Lisa Babilon Speak:  10:30 AM – 11:00 AM
     Business Meeting:  11:00 AM – 12:30 PM
     Lunch:  12:30 PM – 1:30 PM
     Allison Downer O’Brien Speak:  1:30 PM – 2:30 PM
     Break:  2:30 PM – 2:45 PM
     Stacy from UVA Speak:  2:45 PM – 3:45 PM
     Stop at 3:45 PM
     Dinner at 5:30 PM
o   FRIDAY
     On Friday morning Nina would do a facilitated presentation with a panel discussion
     afterwards.  Randy recommended focusing on how gun violence is affecting our clients and
     suggested getting both a peer and a person from the police to be on the panel.  She
     volunteered to reach out to find persons who may be interested.  Jen also threw out the
     possibility of having either an ER or a forensic nurse serve on the panel.  Nina offered to
     contact Joan Gillece to see about connecting with a forensic nurse.  Randy offered to reach
     out to Kirk Lurk, who does PR for Arlington’s CSB.
·       A deadline of September 23, 2016 was set to confirm the speaker lineup for the spring conference.
 
Closing
Sharon inquired if it would be feasible for VACPN to pay for both Jan and her to attend the next VACSB conference.  Irma made a motion to move forward and LuAnn seconded.
 
 
Meeting adjourned at 3:44 PM by Jen, seconded by LuAnn.
 
Respectfully Submitted, LuAnn Saner, Secretary.
 

Secretary's Report 5/5/16

Posted on November 3, 2016 at 4:30 PM Comments comments ()
VACPN Spring Conference Business Meeting
May 5, 2016
Shrine Mont Retreat and Conference Center,
Orkney Springs, VA
 
Attendance: Jen Phelps, Coo-President; Crystal Hicks, Co-President; Sharon Daniels, Vice-President; LuAnn Saner, Secretary; Sonya Mohr, Treasurer; Michele Morgan, Social Media Specialist; Irma Mahone, CNE Coordinator.
Regional representatives:
Region 1 Rep: Nina Beaman
Region 2 Rep: Randy Acosta
Region 3 Rep: Patricia Crissman
Region 4 Rep: Lisa Babilon
Region 5 Rep: Joanne Archie
Conference Attendees
 
WELCOMING STATEMENTS 
Jen made the call to order.

SECRETARY’S REPORT
LuAnn presented the Secretary’s Report.

TREASURER’S REPORT
Sonya presented the Treasurer’s report. Following review, Sharon made a motion to accept, seconded by LuAnn.


OLD BUSINESS

Post-Conference Survey:
The plan is to have it posted immediately at the end of the spring conference. Answering the following questions will result in an awarding of 0.5 additional CNEs: “Is there anything that has changed about your practice as a result of attending the VACPN Spring Conference?”
 
Fall Conference Talking Points (Jen Phelps, Co-President):
Jen provided and solicited input for potential topics of interest to be covered:
·       Adapting EHR systems to meet Medicaid requirements (one person noted that
        theirs did not provide a capability to enter injection-related documentation)
·       Billing problems (Proposed by Region 4)
·       ICD 10 Codes (Proposed by Region 3)
·       Recent increase in mental health-related shootings (increasing security and
        mobile mock drills were proposed by Region 3; increased gun violence was     
        mentioned by Region 4)
·       Substance abuse issues (proposed by Region 3, who reported that they have
        not been observing the same treatment effectiveness with methadone as they
        have with Suboxone (buprenorphine/naloxone).
·       Recruiting nurses - still a struggle across the board for many CSBs.
·       Issues we might want to have presented at the next VACSB conference.

Jen reminded attendees that we have a VACPN web page and that all feedback received will be considered in planning the fall conference.
 
VACSB (Sharon Daniels, VACPN representative):
·       The fall VACSB conference is scheduled for October 7-9. Sharon is planning to
        attend. It will be held at the Doubletree Hotel in Charlottesville.
·       Sharon briefly discussed connections VACPN has to individuals on the
        Behavioral Health Advisory Council and the Substance Abuse Services Council,
        both of whom meet quarterly at the offices of the VACSB. These councils
        advise the governor, the general assembly, and the Virginia Department of 
        Behavioral Health and Departmental Services (DBHDS) on matters pertaining
        to behavioral health and substance abuse. She mentioned that Annie
        Whitaker,  who is a nurse, is a council member, as well as Dr. Cathy Tierney
        and Jennifer Johnson, LPC, who is the Director of Outpatient Psychiatric
        Services at Valley CSB.
·       Sharon advised that those interested in learning more about bills going before
        the general assembly that VACSB is watching can go to the VACSB website for
        information.
·       Sharon also mentioned that VACSB is good about acknowledging that VACPN
        has representation at its conference. Jen emphasized that we will try not to
        have VACPN conferences at the same time as VACSB conferences in order to
        ensure that the VACPN representative will not have to miss either one. The V
        VACSB spring conference is scheduled for the first week in May, which has
        traditionally been when VACPN has held their spring conference.
 
VA Board of Nursing (VBON) (Jen Phelps, Secretary VBON):
·       Jen relayed a humorous anecdote about meeting Virginia Secretary of Health
        William Hazel in which he acknowledged the day-to-day challenges she faces in
        her work by saying “You couldn’t pay me to do that job [PACT team].”
·       Jen shared that although Virginia offers advanced certification for CNAs, very
        few are choosing to pursue that path (<50 individuals).
·       Jen reported that the VBON is now getting over 2,000 calls per day pertaining
        to criminal background checks for nurses. The new classes of nurses that will 
        be graduating after January 1, 2016 will be going through fingerprinting and
        criminal background checks as a requirement for licensure.
·       Jen mentioned that a representative from WORKFORCE always comes to the
        VBON meetings, reporting that they provide a lot of good data that is helpful in
        predicting the future of nursing, and that they also discuss impairment issues.
·       VBON elections were held at the last meeting. Jen Phelps is the new secretary.
 
Legislative Coalition of Virginia Nurses (LCVN) Lisa Babilon, representative from VACPN):
·       There are currently no bills of particular interest before the general assembly.
 
Virginia Nurse Association (VNA) (Nina Beaman, representative from Virginia)
·       Nina reported that the top story in the current edition of thee ANA publication,
        “The American Nurse” is psychiatric nursing and invited anyone interested in
        reading it to see her.
 
National Institute of Mental Health (NIMH) (Joann Berkson)
·       Joann reported that there wasn’t anything really huge in the way of news at
        this time.
 
Social Media (Michele Morgan):
·       Michele shared that VACPN is trying to increase its activity on Facebook. There
        is a private group for members as well as a public page for anyone to "like."
        VACPN would like to be more active on Twitter.  Michele requested for
        members to let her know if there are any mental health-related activities that
        should be posted on the VACPN Facebook page.
 
Awards/Recognition (Jen Phelps):
·       VACPN wishes to continue to recognize CSBs that make effective use of social
        media to promote mental health awareness. The following five CSBs were
        recognized at the fall 2015 conference: Horizon Behavioral Health,
        Rappahannock Area CSB, New River Valley CSB, Valley CSB, and Richmond
        Behavioral Health Authority. New River Valley CSB has not yet received their
        award. Their communications person reported that they greatly appreciate it
        and regret not having been able to send a representative to the last fall
        conference. Sharon took the award for Valley CSB back with her after the
        conference and presented it to the Emergency Services worker who has
        stepped in the Communications role. She reported that he was very excited to
        receive the award and commended him for his work, sharing that he is very
        active in educating the community on the work of Valley CSB, actively reaching
        out to the offices of primary care physicians.
·       Social media is changing how we communicate. A lot of CSBs are now on I
        Instagram. Jen noted that Blue Ridge CSB has been doing a lot and that our
        goal is to reach out and connect with them.
 
Regional Rep Report (Allison O’Brien):
·       Region 1: Met in Charlottesville.
·       Region 2: No Report.
·       Region 3: No Report.
·       Region 4: Did not meet.
·       Region 5: Report below:
                o   They are in the process of getting Genoa Pharmacy on site.
                o   The Virginia Beach CSB has a nurse manager position available at
                     their Pathways Center.
                o   They discussed a distressing situation in which a med error occurred
                     recently that resulted in a report of abuse and neglect to Adult
                     Protective Services (APS). The error resulted in an individual receiving
                     an excessive dose of Haldol. An internal investigation occurred over a
                     week and a half, during which the individual did not receive any
                     additional Haldol. The nurse involved was very distraught and wanted
                     to transfer out of her program.
                o   Virginia Beach CSB will be getting Revive! Training. Trainers from
                     DBHDS will come to their sites to conduct the trainings. Naloxone will
                     be kept at the sites, for which the nurses will have to obtain
                     prescriptions from their physicians. It was also mentioned that
                     besides Naloxone, there is also a $1,000 nasal spray now. Also with
                     regard to Revive! Training, it was noted that the ‘Train the Trainer’
                     training is very quick and that we may wish to consider offering a
                     session on Thursday night of fall conference. It was pointed out that
                     we have someone coming to speak about opioids and this might be a
                     good tie-in. Nina added that this ought to be of considerable interest,
                     given that unintentional poisonings are the #1 causes of death in
                     Virginia.

NEW BUSINESS

Elections for Vice-President, CNE Coordinator, and Treasurer:
It was noted that by-laws allow officers to be re-elected to another term:
 
Vice-President:
·       Jen reviewed the duties of the Vice-President as stated in the by-laws. Of
        special note, the Vice-President must attend all four VACSB meeting each year.
·       Sharon Daniels expressed interested in continuing as Vice-President. She
        stepped out the room. She was unanimously reelected, unopposed.
 
CNE Coordinator:
·       Irma opted not to run for reelection. Both Jen and Sharon acknowledged that
        this has been quite a large job that she has performed within this role.
·       Irma discussed the importance of having annual survey conducted by each of
        the regional reps, “We need to implement this. We want a more active role
        from the regional reps in determining conference topics.” She recommended
        that the executive committee would need to draw up a survey and then have
        each of the five regional reps complete it. She said that the person who does
        this should have a master’s degree and a background in education.
·       Nina asked how we might wish to clarify requirements for nomination,
        suggesting, “VACPN members in good standing” and posited the question “and
        ‘what’ degrees?”
·       Irma made a motion to verify the education requirements for CNE Coordinator
        that are set by ANCC, and then add this to the by-laws. The motion was
        seconded by LuAnn. The vote was unanimous. The motion will move forward.
·       Nina expressed interest in serving as CNE Coordinator. She stepped out of the
        room. She was unanimously elected, unopposed.
 
Treasurer:
·       Jen reviewed the requirements from the by-laws.
·       Sonya expressed interest in continuing as treasurer. She stepped out of the
        room. She was unanimously elected, unopposed.
·       It was noted that we now have an active credit/debit card that others will be
        able to use, “officially” following the August 5, 2015 Executive Committee
        Meeting.
 
Spring Conference:
·       Jen shared that there had been discussion among members of the Executive
        Committee to move the spring conference to thee last week in April. A motion
        was made by Kirk to hold the upcoming conference on April 26, 27, and 28,
        2017 or the alternate week April 19, 20, and 21, 2017, which LuAnn
        seconded.  The motion carried.
·       Jan Puffenberger of Rappahannock-Rapidan CSB researched a prospective site
        in Region 2 where we might hold the spring conference. She placed a call to
        Meadowkirk Retreat Center in the Middleburg/Leesburg area, which she said is
        ‘very pretty,' and she obtained some information. They only have 20
        hotel-type rooms but there is also on option to rent a house. The locale has
        hiking trails, a swimming pool, and stargazing apparatus for viewing night
        skies. Following discussion with the membership, it was agreed to allow the
        Executive Committee to move forward with booking Meadowkirk for the spring
        conference if additional information verifies that it will not be cost-prohibitive
        to attend. A deposit isn’t required until six months prior to the desired dates.
        Sharon emphasized that it is important to offer both ‘retreat only’ and ‘one at a
        hotel’.
·       Jen requested that everyone invite their local CSBs to come have an
        information booth at our conferences. Let VACPN know if they are interested.
 
Fall Conference:
·       Fall conference is scheduled for November 3-4, 2016 at the Craddock Terry
        Hotel in Lynchburg, VA. The title of the conference will be “Leading Change in
        Nursing Practice.”
·       Jen mentioned that we want to reach out to Blue Ridge CSB to connect with
        VACPN
·       Proposed Topics/Speakers
             o   Nurse Administration: Trulia Minton
             o   NIMH: Susan Azrin (Jen will get information on her)
             o   David Cassise from Lynchburg Treatment Center: Naloxone
 
The Business meeting concluded with break outs into regional meetings
August 2016 Committee Meeting:
·       The next meeting of the executive committee will be held on Friday, August 5,
        2016, at Valley CSB.
                 
Respectfully Submitted, LuAnn Saner, Secretary.

VACPN Executive Committee Meeting 5/6/15

Posted on July 19, 2015 at 8:38 PM Comments comments ()
Executive Committee Meeting
May 6, 2015
Shrine Mont
 
Attendance:  Lisa Babilon, President; Sharon Daniels, Vice President; Jennifer Phelps, Social Media Specialist; Irma Mahone, CNE Coordinator;  Sonya Mohr, Treasurer
Regional representatives:
Region I Rep:  Jan Puffenberger
Region II Rep: Joann Berkson
Region IV  Rep:  Marina Sinyard
Absent:  Region III and V Reps, and Secretary (Donna Horan resigned this position)

WELCOMING STATEMENTS
Lisa Babilon, President, welcomed the committee and made call to order at 4 PM.
 
NEW BUSINESS
- Lisa informed the group that this unscheduled meeting was called to review the positions due for election as there are several positions that need to be filled.

- Lisa also informed the group that if nominated for another term for President, she would not be able to accept the nomination due to conflicts with her current job. 

- Positions due for election are President, Secretary, and Social Media Specialist. 

- Group discussion of members that have expressed interest in serving in leadership roles and limitation and obligation that prohibit others for taking on an active role in leadership of VACPN.

- Jen Phelps expressed interest in the President position, however, expressed that she feels the President should have a minimum of BSN to provide creditability to the role and her degree as LPN may not provide the creditability for the organization in working with our various external partners. Committee acknowledged that VACPN is open to and includes members of all educational levels from LPN to Doctorate level. Committee explored establishment of Co-President roles, with one as a BSN level nurse, and note that this also allows for two nurses to share the work load.   There is a BSN member that expresses interest if this position can be shared.

- Jan motioned that we move forth with Co-President roles with this  motion seconded by Irma.  Motion carried to establish election of Co-Presidents.  Lisa will bring this to Member Business Meeting  tomorrow.

- Committee reviewed role of Regional Rep Coordinator, with correction to Feb 6, 2015 minutes that this position was approved and will be addressed at the Membership Business Meeting tomorrow.

- Jen Phelps informed the group that she ordered prototype VACPN Membership Pin at her expense that she requested the Executive Committee consider providing to members as acknowledgment of the membership.  Cost of each pin is $7.50 and could be covered by the $25.00 annual membership fee.  Committee agreed that the Membership Pin is a nice acknowledgement.  Irma motioned that we order pins and that VACPN Treasurer Reimburse Jen for the expense.  Motion seconded by Jan.  Jen will order additional pins.   Pins will be mailed out to members after the Spring Conference.

- Meeting adjourned at 5:15 PM by Lisa
 

Respectfully Submitted, Sharon Daniels, Vice-President

VACPN Spring Conference Business Meeting Mintues

Posted on July 18, 2015 at 3:23 PM Comments comments ()
SPRING CONFERNCE BUSINESS MEETING
May 7, 2015
11AM -12:30PM
 
Attendance:  Executive Committee (Lisa Babilon, Sharon Daniels, Irma Mahone, Jennifer Phelps) Regional Representatives (Joann Berkson, (Alternate, Region II Marina Sinyard (Alternate, Region IV), Jan Puffenberger, Debra Bliesner (Alternate Region I), Patricia Crissman (Alternate, Region III) Membership at Large and Conference Attendees
 
WELCOMING STATEMENTS Lisa Babilon, VACPN President, opened the meeting, welcoming those new to VACPN events and thanking everyone for attending.
APPROVAL OF MINUTES  Lisa requested review of October, 2014 Fall Conference Business meeting minutes for approval and/or discussion.  Nina Beaman motioned for approval with Cheryl Zellmer second.  All approved.
APPROVAL OF TREASUERS REPORT  Lisa requested review of report for approval and/or discussion.  Lisa Babilon motioned for approval and LuAnn Saner second.  General discussion on funds to date, and amount due for payment of current conference.  Irma requested breakdown on future reports to reflect income and expenses related to each conference, with Treasurer to report details at the next Executive meeting.
OLD BUSINESS
CNE Provider Status: 
Irma reports that VACPN has obtained approval of Provider of CNE through the VNA for period of three years.  Irma acknowledged the work of the group and Kirk Morton that went into the provider status application process.  Advises that quality outcomes (how does the training event influence your practice) will be measured and that a survey for the Spring Conference will be added to the VACPN web site.  An additional 0.5 CE is available upon completion of survey.  Mass email will go out to membership once the survey is posted on the site. 

Board of Nursing Updates:  
Jennifer Phelps holds LPN position on BON and provided group with recent updates.  BON is comprised of two Citizen members, two LPN members and four RN members.  Two positions will come open in 2016.  Duties require three-four days every other month, with term of four years.  BON reimburses for hotel and meal expenses.  CSB nurse representation is recommended due to the volume of MH and SA case reviews.  BON is available for educational/speaking activities.  Recent updates include  increase in number of Compact Licensure States; Criminal Background check passed; Licensure fees will increase to cover the cost of background checks.
 
 
 
 
REVIEW OF LCVN & VACSB monitored bills:  (www.leg1.state.va.us)
Lisa updated group on bills.
·         HB1413:  hospital discharge procedures; designation of individual to receive information and instructions.  Signed by the Governor.  Effective 7/1/15.  LCVN & VCSB supported.
·         SB1410: crisis intervention specialist.  Tabled in House Committee on Health, Welfare, and Institutions.  VACSB opposed.
·         SB773:  Psychiatric treatment of minors; objecting minors.  Signed by the Governor.  Effective 7/1/15.  VACB opposed.
·         HB1456:  reports of substance abuse by a pregnant woman to CPS.  Tabled in House Committee on Health, Welfare, and Institutions.  LCVN & VACSB opposed.
 
 
 
NEW BUSINEESS
Regional Rep Coordinator:
Lisa informed the members that the Executive Committee reviewed Regional Rep Coordinator Officer as saw the need to have an experience Regional Rep assist the Regional Reps with regional activities.  The Executive Committee approved the position with the following duties.  The office will be an elected position that is carried out through nomination and election held by the Regional Reps and Alternates.  The office is a two-year term.
  • ·         Assist the Regional Rep in the development of recruit activities.
  • ·         Maintains close contact with Regional Reps and Alternates.
  • ·         Attends Executive Committee Meetings to communicate information from Regional Area’s that Rep is unable to attend the Executive Meetings.
  • ·         Facilitates Annual Survey with  the Regional reps.
Fall Conference: 
Conference is due to be held in Region V; however, there has been no activity from Region V to secure a facility.  Lisa advised the group that due to limited time that we need to move forth with deciding on an alternate location and securing the facility.  Numerous members suggested that we return to the Craddock Terry Hotel and Conference Center in Lynchburg.  Motion made by Lisa and second by Sharon to move forth with securing the Craddock Terry site.  Jennifer Phelps will make contact to secure the facility with date of Nov. 6, with knowledge that we may need to adjust the date if the facility is booked.  Conferences ideas:
  • ·         Nursing Ethics, with invitation to Irma Mahone to present this topic.  Irma gladly accepted.  Irma is currently teaching Nursing Ethics at EMU.
  • ·         Scope of Nursing Practice
·         Standards of Practice
  • ·         Advanced Psychiatric Directives. 
  • ·         Dinner program provided by Otsuka.
 
Elections: 
Lisa informed the group that she has enjoyed her terms as President and that she not able to continue in the office secondary to employer obligations.  Lisa informed the group that the Executive Committee held an ad hock Business Meeting on 5/5/15 to review options for filling the positions of President, Secretary, and Social Media Specialist. Lisa informed members that there is interest expressed by members in sharing the role of President.  Advises that VACPN has had co-presidents in the past and that the Executive Committee has agreed that we move forth with sharing of the position.   Lisa also advised the group that in the background work there has been ongoing discussions with members that expressed interest in taking roles that are more active in the Leadership of VACPN.  She asked that in addition to any nominations from members, that members that wish to seek an office could nominate themselves.
  • ·         Co-President Nominations:  Nomination made for Jennifer Phelps who accepted the nomination.  Nomination carried by the voting membership.  Nomination made for Crystal Hicks, who in not in attendance, however Crystal has expressed interest and agreed to accept nomination if made.  Nomination carried by voting membership.
  • ·         Secretary:  Nomination made for LuAnn Saner.  LuAnn accepted the nomination.  Nomination carried by the voting membership.
  • ·         Social Media Specialist:  Nomination made for Michele Morgan.  Michele accepted the nomination.  Nomination carried by the voting membership.
Meeting broke into Regional Area’s with attendee seeking and voting for Regional and Alternate Reps for each Region.
Region I:    Nina Beaman, Regional Rep
                    Marguerite Murray, Alternate
Region II:   Randy Acosta, Regional Rep
                    Joann Berkson, Alternate
Region III:  Patricia Crissman, Regional Rep
                    Debbie Melillo, Alternate
Region IV:  Lisa Babilon, Regional Rep
                    Marina Sinyard, Alternate
Region V:   Joan Archie, Regional Rep
                    Alison O’Brien, Alternate
 
Regional reports:
 
Region I:   Jan Puffenberger, no activity
Region II:  Joann Berson, July 2014 Dinner program sponsored by Jansen and was                                                  well attended.
Region III:  Patricia Crissman, no activity
Region IV:  Marina Sinyard, no activity
Region V:    Regional Rep inactive, no activity
 
Lisa requested Regional Reps and Alternates meet before end of conference to elect the office of Regional Rep Coordinator.  Meeting adjourned.
 
 
 
Respectfully Submitted,
Sharon Daniels, Vice-President                        

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